Northern California Consortium of Psychology Libraries Bylaws
Revised November 16, 1998; July 10, 2002; July 15, 2004; July 26, 2007
Article I
The name of this organization shall be Northern California Consortium of Psychology Libraries (NCCPL).
Article II
Mission
NCCPL is a consortium of Northern California Libraries at educational institutions which support programs in psychology, and may support additional educational programs. The Consortium strives to enhance the effectiveness of its members through collaboration and mutual support.
Article III
Membership
Sec. 1. Membership shall be open to any library/information center of an educational institution in Northern California that supports programs in psychology and shares the interests and goals of NCCPL. There shall be two categories of membership, Regular and Associate.
Sec. 2. Regular member libraries must build and maintain a resource collection which meets the basic, recurring needs of its primary clientele. Regular member libraries agree to participate in the activities, abide by the agreements, and are entitled to the privileges established in the document "NCCPL Activities, Agreements, and Privileges for Regular and Associate Members."
Sec. 3. Associate member libraries must meet the requirements of Article III, Sections 4 through 7. Associate member libraries are entitled to participate in NCCPL group purchases. Other NCCPL privileges for associate members will be as set forth in the document entitled "NCCPL Activities, Agreements, and Privileges for Regular and Associate Members."
Sec. 4. All eligible members shall be libraries where at least one staff person is required to have a Masters degree from an ALA accredited institution, or equivalent.
Sec. 5. New NCCPL members must be approved by vote of the current Regular membership at a regular meeting. Two-thirds of the total membership must vote in favor to approve new members.
Sec. 6. Each Regular member library shall have one and only one vote, regardless of the number of representatives present at a meeting.
Sec. 7. All members shall be physically represented at one meeting per year by the institution's Library Director or their appointee to validate membership.
Sec. 8. Members may be voted out of NCCPL for failure to abide by the bylaws of the organization. Two-thirds of the total Regular membership must vote in favor of termination.
Article IV
Officers and Member at Large
Sec. 1. Officers of the organization shall be a President and Vice-President/President-Elect.
Sec. 2. The President and Vice-President/President-Elect shall be elected by the members present at the Annual Meeting, and will serve for one year or until their successors are elected, and their term of office shall begin at the close of the annual meeting at which they are elected.
Sec. 3. No member shall hold more than one office at a time, and no member shall be eligible to serve more than two consecutive terms in the same office.
Sec. 4. A Member-at-Large shall be elected by the members present at the Annual Meeting. The Member-at-Large shall serve a two-year term.
Sec. 5. All Regular and Associate member Library Directors or their appointees are eligible to serve as officers or as the Member-at-Large and shall also serve on the Executive Committee for a two year term.
Article V
The Executive Committee
Sec. 1. The officers of NCCPL and the Member-at-Large shall constitute the Executive Committee.
Sec. 2. The Executive Committee shall be responsible for seeing that the decisions made by the membership of NCCPL are duly executed. It shall also set agenda items, publish the minutes, appoint the Archivist, manage any funds, implement annual goals and objectives of the group, oversee committees, produce a year-end annual report, and will also plan the calendar and agenda items (meeting dates, places and times) for the year.
Sec. 3. Special meetings of the Executive Committee may be called by any one of its members.
Article VI
Meetings
Sec.1. The Institution's Library Director or equivalent, or their designated appointee, represents member institutions at meetings. Regular meetings of these individuals will be held no less than four times a year at the call of the Executive Committee; site of the meetings will rotate among the membership. Meetings are open to members and invited guests.
Sec. 2. The first regular meeting of the calendar year shall be called the annual meeting and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.
Sec. 3. Special meetings of the entire membership may be called by the President or by the Executive Committee or by the written request of five members. The purpose of the meeting shall be stated in the call.
Sec. 4. A majority of Regular member libraries shall constitute a quorum. A majority of said quorum shall be sufficient to decide any issue unless otherwise stated in the bylaws.
Article VII
Other Committees
Such other committees, standing or special, shall be constituted by NCCPL as deemed necessary to carry on the work of the organization.
Article VIII
Parliamentary Authority
The rules contained in the current edition of Modern Parliamentary Procedure by Ray E. Keesey shall be used to arbitrate procedural questions as long as they are not inconsistent with these bylaws or any special rules of order that NCCPL may adopt.
Article IX
Amendments
These bylaws may be amended by a two-thirds vote of the Regular membership following written notification of the proposed changes with text of the amendments.
Article X
Memorandum of Understanding
These bylaws are supplemented by a Memorandum of Understanding which sets forth Member Activities, duties and responsibilities, and Finances.